The position of the Director, Facilities Management, is responsible for the management of building maintenance and facilities operations at Regis Jesuit High School. The emphasis is on Customer Service including internal service groups and 3rd party contractors reporting through Facilities Management. Provides overall leadership and guidance for the proactive and reactive maintenance of the school’s facilities in the areas of electrical, electronics, HVAC, plumbing, carpentry, locks/hardware, fire protection, grounds, ground, and irrigation. The position provides significant input into Deferred Maintenance and overall capital asset management for the school. This position also manages all aspects of the school’s operations with transportation, food service, and facility rental. The position is full-time and year-round with benefits.

Reporting Relationships
The Director, Facilities Management, reports to the Chief Financial Officer. The position reports to the President in the absence of the Chief Financial Officer.
The position has supervisory and/or management responsibility for all staff involved in facilities management operations. This is currently a staff of 6.5 FTE.

Essential Job Functions 

Maintenance and Grounds

• Manage and coordinate all preventative, routine, and planning needs for the maintenance and upkeep of all facilities and grounds.
• Hire, schedule, supervise, and evaluate all department staff.
• Provide training and mentoring of all department staff to ensure each member is qualified to perform assigned tasks and continually seek professional growth opportunities.
• Receive work requests, prioritize, and assign to department staff.
• Lead the testing and implementation of a facilities management software selection.
• Ensure all equipment is maintained and repaired.
• Order equipment and supplies needed for department operation.
• Oversee and organize maintenance shops for cleanliness and proper equipment.
• Oversee and organize telephone maintenance and operation
• Oversee and manage all facility equipment and HVAC operations.
• Ensures that all facilities meeting all pertinent and City regulations.

Consultation and Committees:

• Participate on the Capital Projects Committee.
• Participate on the Planning & Major Projects Committee.
• Participate and support the department through individual communication, consultations with the Chief Financial Officer, and in department meetings.
• Consult with personnel who rent RJHS facilities to non-Regis Jesuit groups to ensure proper monitoring of school use.
• Participates with other consultants and committees as assigned.

Contractors and Vendors

• Identify, interview, select, and evaluate all contractors and vendors.
• Maintain regular communication background information for all contractors and vendors.
• Such vendors include cell towers, custodial, vending, mechanical, construction, facility monitoring, and transportation.

Transportation

• Oversee staff that coordinate transportation operations.
• Meet periodically with vendor to ensure smooth operations and contract compliance.

Food Service

• Oversee, manage, and evaluate food service managers and operations.
• Coordinate vending contractors and operations.

Facility Use and Rental

• Oversee staff that coordinate facility rental.
• Review facility rental agreements, procedures, and approve facility rental rates.

Management

• Screen, hire, supervise, and train all department employees, including temporary, third party contractor, and permanent.
• Delegate and oversee all department supervisors in coordinating budgets, daily activities, projects, and personnel.
• Plan and conduct all Facilities Management meetings and maintain task list for meeting discussions and meeting notes.
• Participate on the Planning & Major Projects Committee and the Capital Projects Committee and provide input and information regarding existing and new facilities, equipment replacement, and needed repairs.
• Participate on other school committees as requested.
• Assist and direct contractors who are implementing projects on campus.
• Maintain and organize all historical and current drawings and records of school facilities and grounds.
• Meet formally with the Chief Financial Officer to review program operation and plans at least twice each month.
• Plan and oversee the management of all work grant students.
• Meet with the Management Team as needed both individually and as a group to review facility and grounds program and needs.
• Organize the department to maximize personnel efficiency and care of all facilities.
• Communicate and report regularly with supervisors and school leaders regarding school facility needs and operations.
• Evaluate department operations for safety, risk management, efficiency, and support of the school’s Mission and Goals.
• Perform other duties as assigned by the Vice President.
• Actively support the school Mission, educational goals, and religious programs.

Budgeting

• Maintain an ongoing budget of expenses for all facilities budgets.
• Process all invoices and requests for payments according to Business Office procedures.
• Plan and submit proposed budgets and future operational and capital needs for up to five years.
• Manage all budgets for compliance with approved expenditure levels.

Communications

• Create school-wide email communications to update and provide information on current facilities management operations.
• Exhibit communication skills with peers, assistant principals, and school-wide staff and faculty via written and oral methods.

Requirements (Education, Experience, Required/Preferred Skills)

• Bachelor’s Degree in Engineering, Architecture, Construction Management, Business, Public Administration, or closely related field is required or the equivalent in documented professional full time experience actively working in Maintenance & Operations at a manger level or higher.
• A minimum of eight (8) years of progressively responsible experience in the Facilities Management profession, preferably five (5) years of which should be in an educational setting. At least four (4) years of the required experience must include significant supervisory and management responsibilities for both professional and non-professional staff.
• A certification as a Professional Engineer or Certified Facility Manager is preferred.
• Good prioritization, organizational, and communication skills.
• Good understanding and use of computers and such programs as MS Word and Excel.
• Knowledge of proper safety and operating procedures when working with electricity, machines, chemicals, power tools, and plumbing.
• Weekend work and after-hours work may be required for specific projects and for snow removal.
• Commitment to the mission of the school, including attending masses and prayer services, modeling Christian values, and participating in service and/or retreat opportunities.
• Normal working hours are Monday through Friday, 7:00 a.m. – 3:30 p.m.