Regis Jesuit High School is seeking an Admission Assistant to begin immediately. The Assistant is responsible for the management of tasks related to projects specific to the Admissions Department . Additionally, this position provides clerical support to the Admissions Office and corresponding administrators. The ideal candidate will be able to assist Spanish-speaking families through the admissions process.The position is a 24-hour per week position during the school year, with occasional hours in the summer.The starting hourly rate is $27/hour with previous experience taken into consideration, and full benefits are available. To learn more about working at Regis Jesuit High School, please click here. 

Essential Job Functions

• Professionally represent the mission and programs of RJHS with integrity
• Manage process and correspondence of acceptance packets
• Manage registrations for Entrance Exam, 7th Grade practice exam and other admissions events
• Assist Director of Admissions in running parent informational meetings
• Conduct parent tours of school and participate in school fairs
• Assist Director of Admissions with marketing strategies, program implementation, consulting on admissions decisions and assisting on recruiting visits
• Co-coordinate open house, entrance exams and interviews
• Assist in preparation for events:
  • Organize registration information.
  • Organize catering
  • Manage rentals/providers if needed
  • Print name tags and signage as needed
  • Manage stationery for the Admissions Office, ordering and storing
  • Manage Christmas Cards process for the Admissions Office
  • Provide support for other RJ events, as needed

Administrative Support:

• Schedule appointments for the Admissions office
• Direct mail for the Admissions office and process applicant documentation
• Consult with prospective families on phone, email and in person
• Create and maintain Admissions files.
  • Track, follow-up and collect missing information for applications (transcripts, recommendations, etc.).
• Manage FinalSite Enrollment Program
  • Post material to the website, as needed
  • Track, process, and develop reports throughout the year.
  • Manage the software update and effectiveness
    • Process Inquiries and Application Materials
    • Online Event registrations
    • Event registration rosters
• Manage flow of student data from admissions office to requisite school and advancement offices.
• Assist the Assistant Directors of Admission with weekly communication through FinalSite
• Manage communication with new families, mailing of viewbooks
• Manage the Admissions weekly meeting agenda
• Manage international student documentation and Visa processing with Registrar
• Oversee payments for events and refunds related to entrance exams and/or tuition deposits
• Maintain and monitor inventory
• Perform any other duties requested by the Director of Admissions and provide support to Asst. Directors of Admissions.

Requirements (Education, Experience, Required/Preferred Skills)

• Spanish speaking preferred 
• Exceptional Computer Skills, including, but not limited to:
  • Word (required), Excel (required), SchoolAdmin Admissions Software (preferred), Blackbaud Database (AO & EE and ON products) (preferred)