Regis Jesuit is seeking an Administrative Assistant to provide administrative support to both the Girls Division and Boys Division Deans of Students. The position will begin August 1. This is a full-time, 40-hour per week position that follows the school year only calendar. The starting salary is $23/hour, with previous experience taken into consideration.A full benefits package is available. To learn more about working for Regis Jesuit High School, please click here. 

Essential Job Functions
Attendance:

• Retrieve messages throughout the day off two phone extensions regarding absences, tardies and early dismissals; Calls range from 100-500 calls per day. School software is available to help with this process.
• Parent and teacher communication through 50-100 emails per day.
• Talk with parents concerning their students’ absences and/or tardies
• Monitor students signing in late or leaving early.
• Call students out of class when parents come to pick them up
• Record all absences, tardies and early dismissals in Blackbaud
• Prepare list of unverified absences for School Messenger
• Notify Deans and Division Heads of chronic attendance problems
• Enter all substitute classroom attendance into Blackbaud
• Continuously monitor and adjust attendance throughout the day as students arrive tardy and leave early
• Run and analyze attendance reports pulled from Blackbaud

Student Discipline:

• Assist Deans with JUGS (student discipline assignments) at lunch and after school
• Administer JUGS in Deans’ absence
• Record all disciplinary referrals in Blackbaud
• Prepare suspension notices and email to teachers, counselors, administrators and support staff
• Run discipline reports using Blackbaud
• Securely hold confiscated cell phones until the end of the school day

Miscellaneous:

• Maintain lost and found
• Prepare demerit cards for student body and provide replacements for lost cards
• Be available before and after school to assist students with questions and needs.
• Consistent communication with counselors regarding information about emotional needs and support for students
• Create and provide senior check-out forms
• Order all supplies for Deans’ offices
• Other duties as assigned

Requirements (Education, Experience, Required/Preferred Skills)

• Experience with Microsoft Office products
• Ability to learn new software quickly and easily
• Must be able to multi-task in a fast-paced environment
• Ability to abide by strict confidentiality rules
• Blackbaud and/or School Messenger experience is a plus